MSR: Powered By Meeting Evolution Technology

Meeting Sites Resource is a global strategic meeting management solutions organization with a 23 year track record of meeting excellence. This includes global hotel sourcing, custom contract negotiations, professional meeting support services and Strategic Meetings Management consulting. Our SMM technology delivers robust reporting and meeting spend tracking, including 24/7 customer access to all data.

MSR is powered by Meeting Evolution (ME) technology, a sophisticated meeting management software system that integrates all facets of global hotel sourcing, custom hotel contracting, meeting consolidation / leveraged spend, cost savings / risk reduction and data management process. This includes 24/7 access to all current and past meeting activity and robust management and financial reports.

Meeting Evolution Technology technology Strategic Meetings Management (SMM) capabilities include:


  • Global hotel / resort database
  • Site inspection itinerary template
  • Hotel contact database (NSO’s / GSO’s / individual hotels / industry suppliers)
  • Meeting & event space comparisons, side by side, by hotel / supplier
  • RFP standardized template – can add unlimited custom questions / auto populates minimum square footage for all space
  • Capability to incorporate a company hotel / supplier approved contract or addendum in system (auto populates performance clause calculations)
  • RFP hotel distribution based on multiple criteria, including meeting room size / user defined metro areas / Star, Diamond / total number of sleeping rooms
  • Quick budgets / side by side comparison of all hotel costs (information downloaded from proposals)
  • Detailed E-proposals / links to hotel websites
  • Enterprise wide data / spend reporting
  • Cost savings / risk reduction reports
  • Post meeting evaluation


  • 24/7 access to all meeting activity, including counter -signed contracts & addendums
  • Cost savings report / risk reduction / cost containment report by meeting
  • Past / current RFP’s, proposals, budgets, space holds & more
  • Meeting consolidation / leveraged spend / breakdown of hotel room nights & spend by hotel, chain or independent
  • Sleeping room pick-up reports, by hotel (contract vs. actual)
  • Hotel / supplier response statistics
  • Food & beverage & audio visual spend, by meeting
  • Standard & custom management & financial report


  • Master meeting & event calendar
  • Meeting room layout matrix
  • Meeting approval process
  • USA / world maps / Google maps / time zones
  • Global supplier database (DMC, production, venues, etc.) & RFP distribution
  • Interface with in-house or outsourced meeting registration / housing systems, including data access / budgets / reports via MyInfoPreferred Supplier Program management
  • Air cost analysis (calculates airfares from up to 20 cities to meeting destination at RFP process)
  • Manage meeting cancellation & attrition credits / track usage (credit availability tracked during RFP process)
  • Real time meeting budgets / unlimited budget categories / ability to export to Excel
  • Food & beverage / sleeping rooms calculator
  • Comprehensive post meeting surveys / custom questions

Meeting Evolution Technology can interface with any in-house or outsourced meeting registration / housing management system, including 24/7 access to current and past registration and housing data / management reports.

We have three methods to deliver robust Strategic Meetings Management (SMM):

  1. As your outsource partner, Meeting Sites Resource will deliver high impact, global meeting site research and hotel contract negotiations. This includes an experienced account team, custom hotel contract process and 24/7 access to all current and past meeting activity, including cost savings, risk reduction / cost containment reports by meeting.
  2. Your company can license Meeting Evolution (ME) technology on an annual, per user fee basis. Meeting Evolution (ME) software is user friendly, will increase team productivity, provide 24/7 access to enterprise wide meeting activity / management reports. ME technology is fully APEX compliant and follows Strategic Meetings Management (SMM) standards.
  3. Hybrid of internal SMM technology licensing and MSR strategic outsource partner, with all meeting activity and financial data collected and managed for immediate access / financial reporting.


For Additional Information Contact:

Jennifer W. Brown, CMP, CMM, President
Meeting Sites Resource
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